FAQ
This page provides an overview of Frequently Asked Questions for both institutional administrators (first section) and individuals (second section, see below).
2025-Dec-02: If you are using our site using EZProxy, you might encounter an issue when trying to view the text using the 'Read'-button. This button brings you to our side-by-side view of the text and references. We are working on a solution. In the meantime, you can still access the full text by clicking on the 'PDF'-icon (above 'Read'), or by using the full text view in the tabs on the page (if available). Connecting to our site directly, without connecting through EZProxy works as well. Thanks for your understanding while we solve this issue.
1. For institutional administrators...
BrepolsOnline provides institutional administrators and librarians with powerful tools to manage their institutional profile and branding, manage IP addresses and ranges, shared institutional username/password, Shibboleth profile, get information about access rights and usage, and download COUNTER 5 compliant usage statistics.
A library administrator dashboard is available when logging in with your institutional administrator credentials and hovering over an administration cog icon in the top navigation.
How to activate your account?
You will receive an email with an activation link when your institutional account is set up in www.brepolsonline.net. Please click on the link in the email and set up your institutional administration username/password. You can administer your institution's account in the site by logging in with these credentials.
Admin users within your institution will automatically get access to your institution's subscriptions once your institution's authentication information has been set up e.g. IP addresses, or Shibboleth.
How to update your institution's details?
Click on the "Profile" link within the "Profile" section in your administrator dashboard. It will take you to a form which allows you to update your institutional profile.
How to set up your institution's logo for display to users of your institution?
Click on the "Institutional Logo" link within the "Profile" section in your administrator dashboard. A form allows you to manage institutional branding on the site. The configured branding will be displayed on the site to all users authenticated as your institution.
How to change your administrator password?
Click on the "Update Password" link within the "Profile" section in your administrator dashboard. It will take you to a form where you can update your administrator password.
How to add or remove IP addresses for your institution?
Click on the "IP Addresses" link within the "Authentication" section in your administrator dashboard. It will take you to a page which lists the IP addresses currently set up for your institution. You can update this list and click on the Submit button to save your updates.
How to set up EZProxy?
Click on the "IP Addresses" link within the "Authentication" section in your administrator dashboard. It will take you to a page which lists the IP addresses currently set up for your institution. You can add the IP address(es) of your proxy server to the list. You will need to set up the following stanza in your EZProxy configuration file.
- T BrepolsOnline
- https://www.brepolsonline.net
- NeverProxy instance.metastore.ingenta.com
- NeverProxy pub2web.metastore.ingenta.com
How to set up a shared username/password for your institution?
Click on the "Usernames" link within the "Authentication" section in your administrator dashboard. It will take you to a page where you can set up a shared username/password for your institution or update the shared password if you have already set up a shared username/password.
How to enable Shibboleth for your institution?
Click on the Shibboleth link within the "Authentication" section in your administrator dashboard. It will take you to a form for setting up your Shibboleth profile. You can select their institution through the institutions drop-down below and click on the "Change institution" button at the bottom of the form to save your profile.
How to view your institution's subscriptions?
Click on the "View Subscriptions" link within the "Content" section in your administrator dashboard. It will take you to a page listing your currently active subscriptions as well as expired subscriptions granting perpetual access.
How to set up outbound OpenURL for your institution?
Click on the "Link Resolvers" link in the administration dashboard. It will take you to a form where you can set up your institution's link resolver. After setting up the link resolver, you will need to log out and log back in to see outbound OpenURL links for references within the References tab for content.
How to access MARC records?
Click on the MARC records link within the "Content" section in your administrator dashboard. It will take you to a page where you can access month by month as well as complete MARC records for books and journals.
How to access KBART-compliant holdings files?
You can download KBART-compliant files for journals shortly after migration.
How to access COUNTER compliant usage statistics?
Click on the "COUNTER 5 Reports" link within the "Reports" section in your administrator dashboard. It will take you to a page where you can first select the report type you want to download - Platform Report, Title Report or Item Report. You can then download one of the Standard Reports for that report type or create a Master Report. Under Setup SUSHI you can enable SUSHI reports. Instructions on connecting to our COUNTER 5 SUSHI service are available on the same page.
Do you have a convenient checklists available for download?
You can find one here: Migration Checklist
Additional technical questions?
For additional technical questions, please contact [email protected]
2. For individual customers...
Do I need to register or sign in to access the site?
No, you can browse and search the site for free. Some features such as signing up for alerts or saving your searches will require you to register or sign in.
Why would I want to register on the site?
Registering your profile on the site allows you to use features such as setting and managing alerts, marking an item as a favourite and saving searches. If you would like to make use of the Pay-Per-View article purchase option, you will have to register a My Profile in order to purchase content and see the history of your purchases.
How do I register on the site?
Please click on the Login or Register icon in the top navigation. You can then either sign in if you have an existing username/password or register to create your profile on the site.
I am unable to sign in to the site with my username/password.
Please ensure that you have typed your username/password correctly. Please note that passwords are case-sensitive. If you have previously registered and cannot recall your username or password please click on Need login help? to retrieve your username or reset your password.
How do I make changes to my profile information?
Please click on the My Profile icon in the top navigation and then click on the My Profile link in the displayed menu. Please click on the "Change Password" link to change your password. Please click on the "Update Profile" link to update your personal information for example your name and email address.
What are Favourites and how do I use them?
Favourites are a personalised list of all the things you have found interesting and would like to come back to for future reference, or would like to consider purchasing at a later point. A favourites list will be created for you at the point where you register on the site. To add items, browse the site and when you find something you'd like to add, click the "Add to my favourites" button, which you'll find under the Tools menu on the right-hand side of each content page.
What types of email alerts are available?
You can create book publication alerts, citation alerts, correction alerts, and TOC alerts. You can also create alerts around particular searches for when new content is later added that is relevant to your search query.
How do I sign up for new content email alerts?
There are two ways to sign-up for alerts. Firstly, you can select an alert from the options on the right hand side of the page. If you are not signed into a personal profile, you will then be prompted to either sign-in or register. An alert will then be setup, which you can manage through ‘My Profile’. Alternatively, you can go to My Profile directly and access the option to setup different types of alerts.
How do I delete email alerts?
To remove an alert, go into ‘My Profile,’ select the type of alert you’ve created (e.g. for a subject or an individual publication) and view the list of your current alerts. Uncheck the alert you no longer wish to receive.
Can I save searches and receive search alerts?
Yes. Whenever you conduct a search, when you are logged in you will see an option to ‘Save this search’ (in the dropdown under Tools at the top of the search results). Clicking on this link will take you to the searches part of your ‘My Account’. Under the tab ‘Search history’, select the checkbox next to your recent search, choose from the dropdown where you want to save the search (as an individual item or a new folder) and click ‘Go’. This will save the search into the Saved Searches tab.
All searches that are conducted within a particular session are also stored in the Search history, which you can find under 'My Account'. You can permanently save any searches from the history as well as creating alerts from them.
You can also create an email alert to be notified when new content relevant to your search becomes available.